the job
Responsible for providing administrative support to the executive in a professional and timely manner.
Job Description
Medical Insurance
- Managing employee medical insurance enrollment, renewals, and cancellations
- Processing claims and coordinating with the insurance provider
- Handling insurance premium payments and ensuring compliance with company policies
Travel Insurance
- Arranging travel insurance for employees traveling for business
- Ensuring timely processing of insurance policies as per company requirements
Fleet Management
- Managing company-owned vehicles, including new purchases, renewals, repairs, and services
- Overseeing fuel cards, corporate cards, and Salik for staff
Support Staff Management
- Supervising and maintaining the roster of Mall / office support staff
- Ensuring efficient allocation of office boys, drivers, and other support personnel
Company Assets
- Handling procurement, distribution, and maintenance of office assets such as Sim, Corporate cards, Uniform Watches, furniture and IT equipment
- Maintaining records of company-owned assets
Emergency Passport Releases / Audit
- Administering the process for urgent passport releases when required
- Quarterly Passport Audit
Monthly Reports/Payments
- Preparing and processing monthly payments for Fuel, Salik, transport, food allowances, and other reimbursements
- Ensuring timely submission of financial reports to relevant departments
Uniform/Accessories
- Budgeting, ordering, and replenishing uniforms and accessories for staff
- Negotiating rates with vendors for stitching, material, and accessories supply
- Issuing LPO’s for uniforms to retail and support staff towards annual/midterm issuances
Annual Air Ticket & Joining Ticket
- Processing annual air ticket reimbursements and new joiners air ticket reimbursements
Induction for New Joiners
- Coordinating administrative tasks for onboarding new employees, including hotel bookings and transports processing
GOSI (General Organization for Social Insurance)
- Preparing monthly GOSI payout statement based on Invoices raised by the authority
ADHOC
- Managing miscellaneous administrative tasks as required
profile
- Bachelor’s degree with specialization in HR or a similar field
- Minimum of 2 years’ experience in a similar role
- Excellent communication and presentation skills
- Excellent proficiency in Microsoft Excel, Macros, PowerBi
- Strong organizational and time management abilities
- Ability to work under pressure and meet deadlines
